All In AI Vibes AI policy & governance allinaivibes@gmail.com

For companies and schools

Your people are already using AI. Let's write the rules.

I help companies and schools put together an AI policy people can actually read, follow, and stick to.

Not a 40-page binder nobody opens. A clear set of rules, a list of approved tools, and a plan for what happens when something goes sideways.

Talk to me about your policy allinaivibes@gmail.com
Acceptable Use of AIDraft 2 · Redline
§ 3.1

Employees shall refrain from utilizing generative artificial intelligence technologies in any manner inconsistent with organizational objectives. Don't paste customer names, account numbers, or anything private into a public AI tool.

Nobody knew what the old line meant. Now they do.
§ 3.2

Use the tools on the approved list. Want a new one? Ask first, and you'll get an answer within a week.

§ 3.3

A person checks anything AI writes before it goes to a customer, a parent, or a student.

Plain English

Who this is for

Two kinds of places. Same problem.

Somebody on your team is using ChatGPT right now. Maybe that's fine. Maybe they just pasted in something they shouldn't have. Without written rules, you honestly can't tell which.

Companies

Protect your customers and your name

For small and mid-sized businesses that want to use AI without guessing where the line is.

  • What your team can and can't put into an AI tool
  • Which tools are approved, and who says yes to new ones
  • When a human has to review AI work before it goes out
  • What to tell customers about how you use AI
  • Short training so the rules actually stick
Customer dataVendor reviewApproved toolsDisclosure

Schools

Clear rules for students, teachers, and parents

For schools and districts that are tired of every classroom making up its own AI rules.

  • When students can use AI, and how they show it
  • What counts as cheating now, in plain words
  • How teachers can use AI for planning and grading
  • Keeping student information out of the wrong tools
  • A one-page version parents will read
Academic integrityStudent privacyFERPACOPPAParent letter

What you walk away with

The whole governance kit

Everything's written for the people who have to follow it. Here's what goes into it.

  1. § 1

    AI use policy

    The main rules. Short enough to read in one sitting, specific enough to settle an argument.

  2. § 2

    Approved tools list

    Which tools are in, which are out, and why. Plus a simple way to request a new one.

  3. § 3

    Data rules

    What information never goes into an AI tool, with real examples from your world.

  4. § 4

    Roles and sign-off

    Who owns the policy, who approves exceptions, and who gets the call when something breaks.

  5. § 5

    Incident plan

    The steps to take when someone shares the wrong thing or AI gets something badly wrong.

  6. § 6

    Training and rollout

    A short session for your people and a one-page summary they can keep.

  7. § 7

    Review schedule

    AI changes every few months. Your policy gets a checkup so it doesn't go stale.

How it goes

Four steps, in this order

You don't need to know anything about AI to start. That's my part.

Step 1

Listen

I talk with your leaders and a few of the people doing the work. What's already happening with AI? What worries you?

Step 2

Take stock

We list the tools people use today and the information that has to stay protected.

Step 3

Write it

I draft the policy in plain language. You mark it up. We go back and forth until it fits.

Step 4

Roll it out

Training, the one-page summary, and a date on the calendar to review it.

Why me

I've spent my career sitting between the technology and the people who have to live with it.

I'm Harold Sams. Before All In AI Vibes, I spent six years as a Director of Account Management in enterprise software, working with some of the biggest companies in the world on how they rolled out new technology.

Before that, I ran technology implementations on government contracts. That meant gathering requirements, assessing risk, and doing compliance reviews. Policy that looks good on paper and falls apart on Monday morning? I've seen plenty of it.

Now I use AI every day and teach everyday people how to use it well. So I know the rules from both sides: what leadership needs covered, and what an employee or teacher will actually do at 4:45 on a Friday. (Spoiler: they'll take the shortcut.)

One thing to be straight about: I'm not a lawyer. I'll write the policy and flag anything your attorney should look at, especially around student records and customer data.

Questions

What people ask first

We're small. Do we really need an AI policy?

If even one person on your team uses AI for work, yes. A small business can get a short policy that fits on a few pages. It's a lot cheaper than cleaning up after someone shares the wrong file.

Should we just ban AI?

You can, but people will keep using it on their phones. Then you've got the risk and none of the benefit. I'd rather help you pick the tools you trust and set clear limits.

Can you work with our IT or legal team?

Yes, and I'd like to. IT knows your systems, legal knows your obligations. I make sure the final policy reads like it was written for humans.

Do you work outside Georgia?

Yes. I'm based in Cobb County, GA, and I work with companies and schools anywhere.

Next step

Let's find out where you stand.

Send me a quick note about your company or school and how people use AI there today. I'll tell you what I'd tackle first.

Email Harold

Harold Sams
All In AI Vibes
allinaivibes@gmail.com
allinaivibes.com · @allinaivibes